1 week out!

Week 13: 
Tuesday, April 7th

• Emma and I went to Hot Pink Cake Stand and ordered 5 dozen cupcakes for the After Party (45 min) 
• Called Pretend Surprise (20 min) 
• Class (5 hours) 
• Emailed COM department chair and my work (University College) to help spread word and get ticket sales to go up (help Olivia) -(20 min)
• Determined times this week for Ally and I to meet up with certain people and purchase items
• Meeting w/Jason's Deli on Thurs @ 2pm
• Ally meets with Apple Annies on Wed

Wednesday, April 8th

• Talked to Kyle about Indiegogo headshots
• Met w/Kyle, Emma, Hillary to print and set up poster in King (1 hr. 30 min)

Tuesday, April 14th

• Class (4 hrs. 30 min)
• Met w/Emma, Luqi, EK, Ally to make decorations (2 hours)
• Went downtown w/Ally to do a tech rehearsal w/Billy and band (1 hour)
• Shopped and picked up stuff from Dollar Tree w/Luqi (30 min)

Wednesday, April 15th

• Collected Indiegogo stuff from Kyle
• Met w/Olivia to talk about Indiegogo stuff and badges (30 min)
• Finished making bags for Indiegogo (1 hour)
• Called all catering to ensure it would be delivered on time (30 min)

Thursday, April 16th

• Went to printing to check on programs and badges (20 min)
• Met up with everyone at hotel and drove guests (1 hour)
• Dig and Dive/Visions activities begins (3 hours 30 min)
• Helped EK with final decorations (3 hours)

Friday, April 17th
VISIONS (5:30am-3:30am)

I just Picked Up My Cap and Gown WOAH

Week 11:
Tuesday, March 24th:

• Prepared Presentation w/Emma (2 hours)
•  Class (4 hours 30 min)
• Presentation (20 min)

Thursday, March 26th: 

• Emma and I searched for more potential bands (1 hour) 
• Emailed John Calvano to see if he had any suggestions for bands

Saturday, March 28th: ( 1hour) 

• Reminded Kyle about Indiegogo alter ego pictures and suggested helping him with printing
• Began thinking about flavor of cupcakes we wanted for After Party 

Easter!!!!!

Week 12: 

Monday, March 30th: 

• Department Meeting (1 hour)
• reviewed and gave feedback to everyone in the group's work
• Emma's Spring Bake Sale powerpoint, updates on awards
• updates on After Party concerns/reccommendations
• Band Confirmed!
• Pretend Surprise
• Got Visa -approved!

Tuesday, March 31st: 

• Class (4 hours)

Friday, April 3rd: 

• Began thinking about my schedule for the next two weeks (where I need to be, what needs to be done asap, etc) (2 hours) 

Monday, April 6th: 

• Department Meeting (1 hour 30 min)
• Made a TO DO list for this week
• Plan on having all catering purchased and paid for this week
• Call band and see if they have any questions (playing for free)
• Find time to make decorations with the girls and order them
• Meet w/Adrienne to go and pick up badges and stickers for indiegogo
• Get Spring Bake Sale food items this week
• Contact Kyle about Indiegogo alter ego perks/comic strips
• Together with Ally figure out what to do about Indiegogo capes
• Went over updates for Friday Night Dinner and Tshirts coming in for Visions5

And After the Party is the After Party

Week 10: 

Over Break: -contacted more locations for After Party (4 hours over the span of 3 days)

Monday, March 16: 

• Department Meeting: (2 hours) 
• Went over everyones updates
• Checked out Growlers
• Went over budget
• Looked into Catering
• Contacted Band
• Worked on my individual budget, researched (2 hours)

Tuesday, March 17th:

• Email Indiegogo contact follow ups for comp badges (30 min)
• Class (5 hours) 
• Worked on budget, discussed w/Ally and Adrienne moving catering (1 hour) 

Wednesday, March 18tth:

• Researched Bands (1 hour)
• Helped Olivia with updating and contacting indiegogo updates (30 min)
• Researched decoration ideas for the after party (1 hour)

Thursday, March 19th:

• Contacted Billy to meet and go over logistics for Growlers (5 min)

Friday, March 20th:

• Met w/Ally and went to Jason's Deli to try and discuss catering; picked out foods we wanted for After Party and Friday Night Dinner (2 hours 30 min)

Sunday, March 23rd:

• Emma and I went to Growlers to talk with Billy: (40 min)
• Went over who is coming
• Wristbands
• Decorations/Drink Specials
• Ideas, etc.

Monday, March 24th:

• Department Meeting (3 hours)
• Went over everyone's updates
• Worked on specifically changing budget based off new money cuts

Mardi Mardi Gras

Week 8:

• Feb 24- Talked to Dustin from Satellite (30 min)
• Talked to Ally throughout the day about venue/Satellite, Raffle Basket
• Worked on Drive (3 hours) -on my stuff, looking and commenting on everyone else's
• Raffle Basket-worked with Olivia, Ally, Emily on building it -2 hours
• Feb 25-
• Went with Olivia to collect raffle basket collections from everyone and put together basket, as well as getting a few decorations (3 hours)
• Discussed how we were going to run the raffle
• Feb 26-
• Masquerade Party
• Picked up final decorations and food with Ally (2 hours)
• Went down to Calico Room and set up/decorated with team of helpers (1 hour)
• Party (raffle, lip sync, huge success!)  (3 hours 30 min)
• Clean up and wrap, thanked everyone (1 hour)
• Feb 27-
• The Reel Café said no-talked about still maybe being a sponsor (20 min)
• Feb 28-
• Called Dustin from Satellite to discuss options (10 min)
• Researched other places we could do for locations (30 min)
• The Palm Room, Ironclad Brewery
• Mar 1-
• Researched catering places (1 hour)
• Mar 2-
• Emailed/Called more people about locations for After Party (1 hour 30 min)
• Talked to Nick from Yosake
• Got in contact with Mipso and their Manager to see if they would like to perform
• Talked to The Balcony on Dock to see if they would like to host
• Messaged and talked to Lydia from Ironclad Brewery
• Department Meeting (1 hour)

Is it March yet?

Week 7:

• Feb 17th:
• Class (8 hours)
• Presented on After Party Venues (20 min)
• Feb 18th:
• Visited The Calico Room with Ally (2 hours)
• to help determine layout and talk with owner, Mike
• Feb 19th:
• Called Dustin (Satellite owner) left voicemail couldn't get a hold
• Uploaded all Alter Ego Pics for Kyle (20 min)
• Looked into more places for After Party (Growlers?) (2 hours)
• Feb 20th:
• Went downtown with Ally, Emma to talk to Sponsors and see if we could contact Dustin from Satellite in person (4 hours)
• Feb 21st:
• Emailed follow ups to After Party and phone calls (1 hour)
• The Reel Café can't, but I asked if they would like to Sponsor
• Feb 22nd:
• Created and edited Pinetrest for After Party ideas (2 hours 30 min)
• Decorations, Food
• Talked with Ally about new ideas for Sponsors (20 min)
• Worked on Resume (1 hour)
• Feb 24th:
• Department Meeting (1 hour 30 min)
• talked about Sponsors, Friday Night Dinner, After Party, and Masquerade Party
• Worked with Olivia to figure out Raffle Basket, updated documents for class to look at in Google Drive (1 hour)
• Emailed more people about After Party, looked for Growlers email (1 hour 30 min)

TO DO:

• tomm we don't have class:
• Olivia and I are meeting to finalize Raffle Basket and ask for more donations, purchase cheap items/decorate basket
• Ally and I need to meet to pick up decorations, food, and make decorations (prizes? for best lip sync and mask?)
• Talk to Kyle and meet with about Alter Ego and Comic Strips
• Meet with Adrienne and get key to gather perks for Indiegogo (shirts, videos, etc)
• Meet with Beth Friday for our Resume Workshop
• Masquerade Party thurs-in charge of set up (2-3), in charge of volunteers and overseeing party; promote!!
• Meet with Ally this week to work on budget for Development Department (need to make one for After Party, maybe Indiegogo perks)
• Meet with Ally about cape material and make 2 capes for perks
• Look into shipping for Indiegogo perks, etc.
• Contact places for food for After Party, Mipso?, Collective Dialect 

XOXO...Shmalentines & Hearts

Week 6:

• Feb 9th: (30 min)
• Discussed w/Ally the news on Masquerade Party (are we moving the date? Potential raffle?)
• Feb 10th:
• Put together presentation for class for Masquerade Party (40 min)
• Made chocolate covered strawberries (1 hour & 30 min)
• Class (8 hours)-In class we split up sponsor packet work and rescheduled Masquerade Party
• Feb 11th:
• Valentine's Day Bake Sale: (5 hours) -raised $394! WOOHHH
• Feb 12th:
• Sent out emails to locations for After Party, since the sponsor packets were updated (20 min)-Still searching for KGB's email
• Feb 13th: (Friday the 13th-Yikes!)
• Printed out emails to hand deliver when I go and visit locations
• Began working on After Party Presentation for Tues. class (1 hr)
• Updated Indiegogo information-Survey, need to discuss w/Ally about follow ups to those who haven't responded to Alter Ego Emails (2 hours)
• Feb 14th:
• Ally and I went to work on Sponsors (1 hr. 30 min)
• Feb 15th:
• Got sick :/ -rescheduled going to see Sponsors
• Development Meeting (1 hour 15 min)
• Feb 16th:
• Finished up After Party Presentation (1 hr)
• Emailed Indiegogo Alter Ego Follow Up (30 min)
• Went back through the Finals list and picked my favs (2 hours)

TO DO:
-Need to secure Venue for After Party by the end of this week
-Get all Indiegogo Alter Ego Headshots in to Kyle by Friday
-Meet w/ Ally and finish up Sponsors
-Decorations, Food, Entertainment, Finalizations on Masquerade Party

Eggausted

Week 4:

IS IT FRIDAY YET?

• February 2nd (2 hours)- Department Meeting
• Met with Rob and Ally to discuss his role in the Bake Sale
• What is still needed from the class?
• How will the day go? What is it like?
• Who brings what? Go over Aramark rules, etc. Bake Sale=Rob's baby
• Discussed more about locations for the After Party w/Ally and what the next step is in doing-emailing and visiting in person
• Went over sponsors and planned out when Ally and I would visit downtown and also ask to be sponsors and potential venues for After Party
• February 3rd (6 hours)- Class
• February 4th (1 hr. 30 min)
• Talked to Kyle about where to set up Alter Ego Pictures and about comic strip-30 min
• Updated and checked through Indiegogo survey - 1 hour
• February 5th (3 hours)
• Created personalized emails to all 5 potential locations for the After Party
• Did more research on who to contact, and why the locations would be decent
• Ally helped me edit
• February 6th (1 hour 30 min)
• Sponsorships downtown-got rescheduled due to malfunction with the packet and internet
• Began grading films and taking notes on each of them
• February 7th (3 hours)
• Finished grading films, began grading papers and taking notes
• February 8th (3 hours)
• Graded more papers
• Department Meeting-went over upcoming things for the week and where everyone was at
• February 9th (2 hours)
• Finished all the papers
• Discussed with Ally upcoming presentation in class for Masquerade Party



Superbowl Sunday

Week 3:

• January 28th: 1 hour  - Made Indiegogo survey to collect feedback and data
• Went back and updated Indiegogo emails to be sent out with surveys
• Talked to Kyle and sent him picture to make into alter ego pic as sample
• 1 hour-Made spreadsheet for keeping track of surveys and perks (for myself)
• January 29th: 30 min  - Got in contact with Beth and made changes to Indiegogo survey
• Used hers as a test trial before I would send out through email to everyone
• January 30th: 2 hour   -Development/Hospitality Meeting: Met with Ally, EK and Adrienne
• We discussed Friday Dinner, during this time I emailed everyone the survey and quick thank you for Indiegogo
• Ally and I discussed next steps for Indiegogo and After Party, planned to meet Monday to go over After Party, Bake Sale, and Masquerade Party (got to meet with Rob)
• January 31st: 2 hours  -Watched and graded 17 of the films for this week
• February 1st: 2 hours   -Finished grading films,
• Researched locations for After Party and Pintrest ideas for decorations, food, theme
• Talked to Ally about possible locations and entertainment (FINGERS CROSSED because it will be awesome!!)
• Pintrest ideas for Masquerade/Mardi Gras
• February 2nd: 1 hour 30 min. -Department Meeting
• 30 min-send out the Alter Ego emails and survey to donors

Wrapping it up and Packing it Up

Week 2:

~January 20th: 1 hr. 30 min. Wrote down all the rest of the Indiegogo information-who gets what perks and began working on a roll out sheet (for my own sake, even though Indiegogo has a check off list). It is a spreadsheet with all the perks on it that lists who gets what and those that have been completed. Updated the other spreadsheet to be sure I have all the contacts names and info.

          -Met w/Kyle 1 hr. 30 min : We worked together to design an idea for the Masquerade/Mardi Gras Party Poster. I love it! It will be extremely beautiful and well displayed. Also during our meeting we discussed how many comic strips and alter egos Kyle will be designing for Indiegogo and when we want to get those out (as soon as we get back from Spring Break-in the mail and shipped).

~January 21st: Shannon contacted me about a follow-up to Indiegogo/Social Media Study. Went ahead and scheduled a time to meet with Rika for the following week.

~January 23rd: 1 hr 30 min. Began watching and grading the first round of films

~January 24th: 1 hr. 30 min. Watched the rest of the films and graded the second round of abstracts. Took notes on what I thought for each.

~January 25th: 1 hr. Began making email templates for Indiegogo thank yous for No Perk contributors and follow up emails to those who will receive alter ego pictures. I will have the class review and suggest edits in class Tuesday.

~January 26th: 2 hrs. Department Meeting. Went over upcoming events and blogs for this week. Discussed if someone will be needing to take over the Bake Sale. Also discussed presentations for class with Indiegogo, Awards, and Sponsors. This week I will meet with Ally to go over in depth After Party and upcoming Mardi Gras/Masquerade Party.
         ~Started putting together presentation with emails and such for class (1 hr)

~January 27th: Meet w/Rika and finish putting together and building SM Survey/Indiegogo Presentation

 

DIRTY DOZEN for AFTER PARTY:

 



1. Objectives: Host an amazing party that celebrates all of the filmmakers success and work as well as the Visions Staff's hard work for putting together the festival. It's a way to close the festival with positivity, entertainment, awards, prizes and having a fun night of celebrating with food, drinks and for joining the League of Visionaries.

 

2. Customer: Filmmakers and Scholars, Guests who have passes, Family/Friends, Us

 

3. Results: We celebrate success, have a good time and develop new relationships that can last a lifetime!

 

4. Budget: $700 (roughly $500 for catering/food and $200 for decorations, dj/music/entertainment)

 

5. Amount of time: A lot: Days (See Schedule Below) Lots of pre-planning and developing

                              

6. Skills: Time Management, Organization, Communication Skills, Flexibility, Adaptability

 

7. Needed resources: Venue, decorations, entertainment, good food, and prizes

 

8. Who's Involved: Myself (in charge), Ally is assisting me, EK handing out Awards, and others in the class to help set up with decorations when it gets closer to the day

 

9. Schedule:  Potential Timeline:

                                   ~(This week): Go in depth w/Ally about After Party ideas and plans

                                   ~(early-mid Feb) : Secure venue

                                   ~(mid Feb, late Feb): Work on Catering

                                   ~(Late Feb, early March): Bands and entertainment

                                   ~(Mid March): Any necessary equipment and decorations (run through, make

                                      sure everything is in place and secure)

 

10. Risks:

     -Don't get everything secured on time: High Risk/High Impact=plan accordingly and start early!

     The earlier the better. SECURE, SECURE, SECURE

     -Something comes up and we have to change plans ex: Band cancels, Venue Falls Through

       Low Risk/High Impact=Plan Ahead and have a back up plan in case, keep in contact w/necessary

       people to make sure this doesn't happen

     -No one has fun-Low Risk/High Impact=DONT EVEN WORRY ABOUT THIS, WE GONNA HAVE A BALL!

 

11. Communication: Phone, Email, Facebook Messenger (for team)

 

12. Success: Everyone is happy and has mingled amongst everyone, clinking drinks, dancing and enjoying a passion for film! Good time! It's the final celebration and it shall be a good one! And will leave a lasting impression for people to come back the following year!



Spring Semester Begins

Week 1: 

-January 11th: 1 hr. - Development Meeting; Discussed pushing Indiegogo for the last week; try to
                                      encourage everyone and get to our goal of $2,500
                                -Talked about upcoming Valentines Day Bake Sale (ideas, theme, color scheme,
                                     items/goodies, etc)
                                -Brainstormed ideas of new fundraiser this semester-came up with Mardi
                                     Gras/Masquerade Party

-January 13th: 15 min-Brief class presentation and update on Indiegogo

-January 14th-18: 6 hours- Check Indiegogo, Message Rika about shoutouts, encourage everyone to do the last push on Indiegogo to reach our new goal of $3,000, and also make updates on the webpage

January 19th: 1 hr 25 min. - Development Meeting: Discussed what to go over in class on Tuesday (presentation for Josh, Indiegogo final update), the upcoming week I need to go in and figure out perks (meet with Kyle about them and divvy up who gets what-try to get them sent all out the day when we return from Spring Break or sooner).
-Mardi Gras/Masquerade Party discussed potential locations, ideas, entertainment, and games/fundraising ideas. Need to meet up with Kyle this week to discuss art for Mardi Gras party and then work on presentation for upcoming class-about two weeks. Potential date of Party: day before Mardi Gras?

January 19th: 1 hr-Went back through Indiegogo contact sheet and updated it to keep track of who gets what perks